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Culture & CareersPeople Operations Specialist
Quantum Workplace
People & HR, Operations
Omaha, NE, USA
Posted on Feb 25, 2026
Empower Every Team to Thrive
Quantum Workplace helps leaders build thriving teams—teams that are aligned on what matters, empowered to contribute, growing through development, and valued for the work they do.
We help make that happen through a connected talent platform that gives leaders a clear view of what’s happening across their teams. With more than 20 years in the HR technology space, we’ve partnered with thousands of organizations to help leaders turn insight into action that strengthens employee connection, performance, and business outcomes.
At Quantum Workplace, our people are our greatest lever for impact. We bring grit and hustle to our work, take ownership, and focus on doing work that matters. We pair that with care and flexibility—supporting people as whole humans and making space for work that’s meaningful and sustainable.
Check out our 2025 Employee Engagement Survey Results (yes, we use our own software):
· 97% response rate
· 82% overall favorability
· 98% favorable on the item "The people I work with treat each other with respect."
· 96% favorable on the item "My job gives me flexibility to meet the needs of both my work and personal life."
Check out our recent Stevie Award for Customer Service, and see what it means to be a Qwirk through this video!
The Opportunity
At Quantum Workplace, we believe the employee experience does not happen by accident. It is built through strong systems, thoughtful processes, and meaningful interactions that help people feel supported and confident at work.
We are looking for a People Operations Specialist to power the operational engine behind our Employee Success team while serving as a trusted, accessible resource for employees and managers across the organization. This role is ideal for someone who loves structure, thrives on precision, and also enjoys being the go-to person others rely on for clarity and support.
You will own the technology, data, and workflows that support our people every day, and you will engage directly with employees and leaders to answer questions, solve problems, and guide them through key moments in their journey. If you enjoy improving processes, leveraging AI and automation to work smarter, and building trust through responsive, people-first support, this role is for you.
What You'll Do
- Manage and optimize our HRIS, employee data, benefits administration, and payroll support processes with a high degree of accuracy and ownership.
- Lead and support HR projects that improve operational effectiveness and strengthen the employee experience.
- Drive usage of Quantum Workplace software internally and provide guidance to our ProdDev teams.
- Interpretpolicies, data, and trends to provide thoughtful guidance and recommendations to employees and managers.
- Administer and track leaves of absence and maintain required employment documentation with discretion and care.
- Design, document, and continuously improve People team workflows to reduce manual work and increase efficiency.
- Evaluate and implement AI tools and automation to streamline reporting and enhance team productivity while preserving a high touch employee experience.
- Serve as a trusted resource for employees and managers, handling sensitive matters with professionalism, empathy, and sound judgment.
- Identify patterns in employee questions or operational challenges and proactively recommend improvements.
- Integrate inclusive practices into daily operations to ensure fairness and consistency across all People processes.
What We’re Looking For
- You bring about 2 to 3 years of experience in HR, People Operations, HRIS administration, or something closely related.
- A SHRM CP, PHR, or similar certification is a plus, but not a deal breaker.
- You’ve worked hands on in an HRIS (we use Paylocity) and have supported benefits administration, not just observed it.
- You enjoy improving processes and have used reporting tools or AI to make work more efficient and less manual. We regularly use Zapier, Slack, ChatGPT, and Copilot.
- You’re comfortable in Excel and don’t shy away from data, dashboards, or digging into details.
- You’re based in the Omaha area and able to work from our office 2 to 3 days per week. We’re flexible, but this role benefits from being present and connected to our people.
- You’re known for follow through. If you say you’ll handle something, it gets handled.
- You communicate clearly and can adjust your style depending on who you’re talking to.
- You genuinely like helping people and bringing clarity to moments that can otherwise feel confusing or overwhelming.
Applications close March 6. Initial phone screens will start the following week.
The interview process includes four steps:
- Phone screen with the hiring manager, Cyndi
- In-person interview with Cyndi
- Team interview
- Office visit and CEO meet and greet
We will keep you informed along the way!
Why Quantum Workplace?
At Quantum Workplace, we believe thriving teams move our own business forward too. That belief shapes how we work, how we lead, and how we support one another every day.
We’re intentional about how we show up, guided by our core values. And we hold ourselves accountable to creating a place where people can do meaningful work and grow. If you want a candid look at what it’s like to work here, check out our Glassdoor reviews.
Below are some of the ways we support our teams and help them thrive.
We care for our Qwirks and their families
· Health Insurance: We offer 3 options (1 option is 100% premium paid by QW for employees) + Telehealth
· Dental & Vision: We cover 100% of premiums for employees
· 401k: We match 100% of contributions up to 4% and you're fully vested on day 1
· Additionally, our benefits include parental leave, PTO, summer hours, zoo membership, and more.
We seek to belong
· Employee-led Council works to create a more inclusive workplace
· No dress code - wear what makes you feel confident - BE YOU!
We invest in wellness and development
· Annual professional and wellness development allowance – conferences, books, gym reimbursements, workout equipment, and more!
· Our Omaha office has an on-site fitness center - free for Qwirk use
· Monthly manager-employee lunches for goal planning and development
· Zoo membership to your closest zoo
· Remote work stipend for 100% remote Qwirks
At Quantum Workplace, we are an equal opportunity employer. We are committed to building an inclusive team that represents a variety of backgrounds and skills. Please apply, regardless if you think you meet all the requirements. We want to hear from you. Please note, that we are not currently hiring in California.
Applicants with disabilities may contact the Quantum Workplace Employee Success Team via telephone, e-mail, and other means to request and arrange for accommodations. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact the Employee Success team at careers@quantumworkplace.com or 402-415-8302.
We value and are committed to providing equal employment opportunities to all qualified applicants. However, we are unable to provide employment sponsorships at this time. Applicants must be authorized to work for ANY employer in the U.S. without the need for sponsorship now or in the future. We understand that this may be disappointing news for some candidates, and we apologize for any inconvenience this may cause.