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Culture & CareersInvoicing Specialist - Hybrid
Genesee Scientific Corporation
El Cajon, CA, USA
Posted on Nov 22, 2024
Description
About the Company
As a life science company and a leading supplier to global research markets, we offer a comprehensive product portfolio along with outstanding hands-on customer service to ensure every laboratory has the tools and support they need. Our markets include pharmaceutical and biotechnology businesses, research institutions, hospitals, reference labs, and more.
Be part of making a difference
At Genesee, we believe we can help improve our communities and transform the world through science. Our shared desire to make a difference is what drives and inspires us. We are a fast-growing, dynamic team that listens to each other and embraces collaboration. We foster an open, friendly work environment and show up for one another every day.
Role: Invoicing Specialist
Reports to: Controller
FLSA : Non-Exempt
Location : El Cajon, CA
Why This Role is Important at Genesee Scientific?
As an Invoicing Specialist, you will play a key role in overseeing the invoicing process, while providing support for general bookkeeping and accounting functions. You will manage invoicing for the eProcurement team and assist with customer communications. Reporting directly to the Controller, you will ensure the accurate and efficient processing of all invoices in line with established procedures.
What You Will Do
What You Will Bring:
Perform the following tasks, with or without reasonable accommodation:
We Offer
Employment offers are subject to successful completion of a background check and pre-employment drug test.
Genesee Scientific is proud to be an Equal Employment Opportunity employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.
About the Company
As a life science company and a leading supplier to global research markets, we offer a comprehensive product portfolio along with outstanding hands-on customer service to ensure every laboratory has the tools and support they need. Our markets include pharmaceutical and biotechnology businesses, research institutions, hospitals, reference labs, and more.
Be part of making a difference
At Genesee, we believe we can help improve our communities and transform the world through science. Our shared desire to make a difference is what drives and inspires us. We are a fast-growing, dynamic team that listens to each other and embraces collaboration. We foster an open, friendly work environment and show up for one another every day.
Role: Invoicing Specialist
Reports to: Controller
FLSA : Non-Exempt
Location : El Cajon, CA
Why This Role is Important at Genesee Scientific?
As an Invoicing Specialist, you will play a key role in overseeing the invoicing process, while providing support for general bookkeeping and accounting functions. You will manage invoicing for the eProcurement team and assist with customer communications. Reporting directly to the Controller, you will ensure the accurate and efficient processing of all invoices in line with established procedures.
What You Will Do
- Oversee and manage invoicing tasks within the eProcurement platform
- Manually load key account invoices into the eProcurement system as needed
- Review the daily eProcurement invoice status report, troubleshoot issues, and manually upload problematic invoices
- Collaborate with customers to facilitate smooth transitions to electronic invoicing, providing support throughout the set up and integration process
- Follow up on outstanding payment and resolve any billing discrepancies promptly
- Collaborate with internal teams and customers to resolve invoice disputes, discrepancies and other issues
- Post various batches in Sage, including Sales Order, Drop Ship, and Sample Order batches, to generate invoices.
- Provide backup support for Accounts Payable, Accounts Receivable, and cash application processes as needed.
What You Will Bring:
- Associate or bachelor’s degree in accounting, finance, or related field preferred or equivalent experience
- 3+ years of relevant experience
- Experience in eProcurement, invoicing and/or collections preferred
- Proficiency in Sage 100 ERP, and eProcurement platforms preferred
- Strong attention to detail, multitasking, and problem-solving skills
- Solid mathematical and analytical abilities
- Excellent communication and collaboration with cross-functional teams
- Ability to maintain confidentiality and discretion
- Desire to work as part of a team, but also able to work independently and solve problems quickly
- Proficient in Microsoft Office Suite applications, including Teams preferred
- Thrives in a fast-paced, collaborative environment. Works efficiently within deadlines.
Perform the following tasks, with or without reasonable accommodation:
- Primarily sedentary work in a climate-controlled office environment
- Regularly sit for extended periods, with occasional standing, walking, and lifting of up to 10 pounds
We Offer
- Training and professional growth initiatives, including comprehensive onboarding programs for new team members
- We provide financial well-being with competitive compensation packages and 401 (k) retirement savings plans
- Health care and well-being programs including medical, dental, vision, life, short- and long-term disability and employee assistance programs
- Paid time off including vacation, sick and 12 holidays
Employment offers are subject to successful completion of a background check and pre-employment drug test.
Genesee Scientific is proud to be an Equal Employment Opportunity employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.